221 – Board Secretary-Treasurer

The Board of Directors shall appoint a Secretary-Treasurer at a regular or special meeting of the Board held prior to July 1 of each year. The Secretary-Treasurer shall be appointed for a term of one year or until earlier removed. The Secretary-Treasurer may not be a member of the Board or a teacher in the District.

The Secretary-Treasurer shall qualify within ten days following appointment by taking the oath of office and filing a bond unless one is already filed. The cost of the bond shall be paid from District funds.

The major duties of the Secretary-Treasurer shall include:

  • Filing and preserving copies of all reports made and all papers transmitted pertaining to the business of the District. The Secretary-Treasurer shall be the custodian of public records.
  • Keeping complete minutes of all Board meetings and keeping records of all elections; assisting in preparing Board agendas.
  • Causing publications to be made of Board proceedings and notices, as required by law.
  • Keeping an accurate and separate account of each school fund and filing monthly with the Board financial statements.
  • Keeping and publishing an accurate account of all bills and presenting them to the Board for audit and approval and signing all warrants.
  • Receiving all monies belonging to the District.
  • Filing necessary reports with the Area Education Agency and State Department of Education.
  • Requesting reports from private schools.
  • Preparing yearly reports on all resident children of compulsory school age.
  • Receiving enrollment requests and reports and notifying the President of the Board regarding violations of the truancy law.
  • Mailing itemized statements to debtor districts.
  • Maintaining a record of invested funds.
  • Furnishing to the Board a sworn statement of each depository showing balances as of June 30.
  • Keeping bond registration records.
  • Receiving nomination papers and filing them with the county commissioner of elections.
  • Preparing an annual financial report.
  • Mailing, delivering and receiving notices regarding terminations of employees’ contracts.
  • Assisting with the development of the budget.
  • Supervising the payroll.
  • Assisting with competitive bidding.
  • Insuring that proper accounting procedures are followed.
  • Assisting with negotiations by providing financial information.
  • Performing such other duties from time to time as may be requested by the Board, by the Superintendent or by law.

Date of Revision: February 25, 2002

Legal References:11.6(1),12B.10-.12, Chapter 12C, Chapter 21, Chapter 22, Chapter 24, 73A.2,Chapter 74, Chapter 74A, 274.13, 277.4, 277.7, 277.20, 277.28, 277.31,277.32, 279.2, 279.3, 279.5, 279.6, 279.7, 279.8, 279.15, 279.16,279.17, 279.19A, 279.23, 279.24, 279.25, 279.29, 279.30, 279.31,279.32, 279.33, 279.35, 282.1, 282.18, 282.20, 283A.5, 290.2, Chapter291, 294.4, 298.11, 298.13, 298.15, 298.22, 298.23, 298.24, Chapter298A, 299.3, 299.4, 299.5A, 299.7, 299.10, 299.15, 299.16, 299A.3,299A.4, 299A.5, 299A.8, 452.10, 452.12, Chapter 453, Code of Iowa; 281 I.A.C. 12.3(1)


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