439 – Computer/Internet Usage

NO PRIVACY EXPECTATION.

All of the District’s automated systems, including electronic mail, voice mail, Internet access and electronic storage systems, are District property and are not confidential . The District has the right to access, review, copy, modify, and delete any information transmitted through or stored in the system, including e-mail messages. Files containing personal information or business of an employee are treated no differently than the District’s files, and the employee has no expectation of privacy in such materials.

COMPUTERS OWNED BY THE DISTRICT:

Whether being used in the District or in another location:

  • Only authorized employees, authorized students, or persons authorized by the administration may use the computer as use by others puts District assets and records in jeopardy. You are not to allow unauthorized persons access to District computer equipment, whether by allowing use of the computer or by viewing the contents of the computer.
  • Only software approved by the District shall be loaded on the computer.
  • Passwords need to be kept in a discreet location.

E-MAIL USAGE POLICY :

Use of e-mail to engage in any communication in violation of District policies including transmission of defamatory, obscene, profane, offensive, or harassing messages, or messages that disclose personal information without authorization, is strictly prohibited.

Use caution in addressing messages to ensure that new messages are not inadvertently sent to the wrong party. This is critical because of the sensitive nature of the documents we often may be asked to e-mail. Always double check that the address you are using is correct and current.
E-mail and other electronic communications systems can be useful tools, permitting rapid and efficient communication with a large audience. This same strength can be a weakness, as a hastily written note may be subject to misinterpretation in the future, when the context is not so clear. This is particularly true when your message is subject to being forwarded, rerouted, or saved by others. For this reason, when sending electronic messages, you should keep the following test in mind: “Would I be concerned if I had to read this message out load, under oath, as a witness in a courtroom proceeding?” If that possibility does not unduly concern you, then your message is probably acceptable.

Use of another user’s name/account to access e-mail or the Internet is strictly prohibited.

INTERNET USAGE:

Internet resources may be used only for purposes that effectively support the District’s goals and objectives or for the non-business purposes that are approved by the administration. The District has the ability and reserves the right to review records of use of the World Wide Web.
The District will not be responsible for maintaining or payment of personal Internet accounts.

You must respect all copyright and license agreements regarding software or publications they access from the Internet. The District will not condone violations of copyright laws and licenses, and you will be personally liable for any fines or sanctions caused by any license or copyright infringement.

INAPPROPRIATE USES OF INTERNET AND/OR E-MAIL:

The District strictly prohibits the following inappropriate uses of the Internet (including e-mail):

  • Disclosure of confidential or sensitive data known or entrusted to the District to any unauthorized individuals.
  • Misuse of copyrighted material or other copyright violations.
  • Communicating in ways that disparage the products or services of other entities.
  • Communicating information that could be perceived as an official District position or endorsement without proper approval.
  • Using confrontational or improper language or making statements that are defamatory.
  • Creating, storing, viewing, or transmitting defamatory, pornographic, obscene, profane, illegal or otherwise offensive material.
  • Participating in any activity that could be interpreted as harassment.
  • Misrepresenting an individual’s identity or the source of communications or data
  • Attempting to break into any other Internet server.
  • Accessing confidential information on computer resources without authorization.
  • Promoting political or religious positions.
  • Participating or engaging in activities that violate the law, or any District policies or standards.
  • Operating a personal business of using the Internet as provided by the District for personal gain.
  • Exporting or importing of any governmentally controlled technical data or software (such as software encryption) to or from unauthorized locations or persons, without appropriate licenses or permits.

Employees’ E-mail/Internet access may be monitored without prior notice. Users violating any portion of these rules may receive a written warning or other discipline, including immediate termination, depending upon the seriousness of the violation.

Date of Adoption: February 26, 2001

Legal References: 279.8, Code of Iowa

URBANDALE COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

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Please Note: The "Email A Policy" function is intended to enable users to email a Board Policy directly to a recipient of their choosing. If you would like to reach the Urbandale District Administrative Office, please email Julie Mitchell mitchellj@urbandaleschools.com
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