627A – Use of Information Resources

The Board encourages employees to supplement their regular curricular materials with other resources. When utilizing such resources, employees must adhere to federal law that makes it illegal to duplicate copyrighted materials without authorization of the holder of the copyright except for certain exempt purposes. Under the “fair use” doctrine, otherwise unauthorized reproduction of copyrighted materials is permissible for such purposes as criticism, comment, news reporting, teaching, scholarship or research provided that all fair use guidelines are met. Severe penalties may be imposed for plagiarism or for unauthorized copying or use of media. “Media” includes, but is not limited to, print and electronic and web-based materials.

It is the responsibility of all employees and of all students to abide by the District’s copying procedures and to obey the requirements of the law. In no circumstances shall it be necessary for District staff to violate copyright requirements in order to properly perform their duties. In no circumstances shall it be necessary for students to violate copyright requirements in order to complete educational requirements or assignments. The District will not be responsible for any violations of the copyright law by employees or by students.

Violations of the copyright law or of District procedures for copying may result in discipline of employees, up to and including immediate discharge. Violation of the copyright law or of District procedures for copying may result in discipline of students, up to and including immediate suspension or expulsion.

Parents and others who wish to record a school program or activity by any means need to realize that even though the District received permission to perform a copyrighted work does not mean the parents or others can copy it or replay it. Those who wish to record a school program or activity should contact the employee in charge of the activity and/or the principal to determine what the process is to insure that the copyright law is followed. The District is not responsible for parents or others who may violate the copyright law.

Any employee or student who is uncertain as to whether reproducing or using copyrighted material complies with the District’s procedures and federal law should contact the principal who will also assist the employee or student in obtaining proper authorization to copy or use protected media when authorization is required.

Date of Adoption: February 6, 2012

Legal References: 17 U.S. Code Sec. 101 et al., 281 I.A.C. 12.3(12)

URBANDALE COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

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