802 – Budget

Planning. The planning for the budget document shall be a continuing process and shall involve study and deliberation by the Superintendent, the Board of Directors, the administrative, supervisory and professional staff, and the citizens of the District. Consideration shall be given to the desired educational program, the estimated expenditures of the District by line item, and the estimated revenues of the District from federal, state and local taxes, miscellaneous income, and carryover funds. It shall be the responsibility of the Superintendent and of the Chief Financial Officer to make recommendations and to bring potential major expenditures to the attention of the Board of Directors during the planning stage of the budget for the next fiscal year.

Preparation. The preparation of the formal budget document shall be the responsibility of the Superintendent with the assistance of the Chief Financial Officer. The Superintendent shall present to the Board of Directors preliminary budget figures with sufficient supporting documentation for the next fiscal year sufficiently in advance of budget deadlines in order for the Board to thoroughly review the document and solicit comments. The Board shall then adopt a proposed budget and file it with the Secretary of the Board no later than March 26 of each year.

Hearing. The Board shall establish a time and place for a public hearing on the proposed budget, such hearing to be held no later than April 15 of each year. The procedures of Policy 218 shall apply, with notice to be given at least ten days in advance of the hearing.

Adoption. Following the public hearing, the Board shall adopt a budget for the next fiscal year by April 15 of each year and shall cause it to be certified to the county auditor, in duplicate, along with a verified proof of publication of the notice of the hearing.

Budget Document. The budget document shall include the following items which shall be fully itemized and classified:

1. The estimated amount of income for the several funds raised by taxation.
2. The estimated amount of income for the several funds raised from other sources.
3. The amount proposed to be expended in each fund and for each general purpose.
4. A comparison of the amounts proposed to be expended with the amounts expended or to be expended for like purposes for the two fiscal years preceding the fiscal year covered by the budget.

Spending Plan. The certified budget shall be considered as the authority for all expenditures to be made for the fiscal year covered by the budget. Any expenditure to be made that exceeds the certified budget shall be made only in accordance with procedures specified in the Code of Iowa. These procedures permit the expenditure of closing cash balances of the preceding fiscal year if the cash balances had not been estimated and appropriated and the expenditure of unanticipated income from sources other than taxation during a fiscal year by amending the budget.

Amendments. Amendments to the budget to allow expenditures in excess of the certified budget may be considered and adopted at any time during the fiscal year covered by the budget through May 31. The amendments will be filed with the Secretary of the Board. The Board will establish a time and place for a public hearing on the amendments. The procedures of Policy 218 shall apply, with notice to be given at least ten days in advance of the hearing. Following the hearing, if the Board approves the amendments, the Board shall certify the amendments to the county auditor along with a verified proof of publication of the notice of the hearing.

Transfer of Inactive Account Funds. When the necessity for maintaining any fund has ceased to exist, and a balance remains in that fund, the Board of Directors shall so declare by resolution and upon such declaration shall transfer the balance to the fund or funds designated by the Board. However, balances remaining in funds approved by the voters for a specific purpose or received for a specific purpose shall only be transferred when the purpose for which the monies were received has been completed. Voter approval is required to transfer monies to the general fund from the capital projects fund and debt service fund.

Date of Revision: June 11, 2012

Legal References: 8.51, Chapter 24, Chapter 257, 278.1, 297.22, Chapter 298, Chapter 298A, 618.14, 721.2, Code of Iowa

URBANDALE COMMUNITY SCHOOL DISTRICT BOARD OF DIRECTORS

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